Agendas & Minutes, 2018

18th April, 2018
Committee Meeting minutes
Held at the Boringdon Arms, Plymouth on Thursday 19th April, 2018

Present: Nigel Vaughan- Smith: Commodore Val Ayres: Vice Commodore Alan Eves: Rear Commodore Sail Colin Ayres: Honorary Secretary Roger Coleman: Honorary Treasurer Pip Shell: Membership Secretary Lynne Shell: Social Secretary Alan Casey: Club Webmaster Celia Coleman: Committee Member Margaret Eves: Committee Member Kevin Whitmill: Committee Member Bev Whitmill: Committee Member

The Commodore opened the meeting by thanking everyone for volunteering to serve on the Committee for another year.

Item 1. Apologies for Absence None

Item 2. Approval of the Minutes of the Previous Meeting held on 11th January 2018. The Minutes of the Officers and Committee Members Meeting held on 11th January 2018 were passed as a true record.

Proposed by Celia Coleman and seconded by Val Ayres.

Item 3. Matters arising from the Previous Minutes 3.1 Honorary Secretary to issue to Club members: calling notice, agenda and nomination paperwork for 2018 AGM. (Item 4 of the previous minutes refers). Honorary Secretary reported that this had been done.

Item closed.

3.2 Celia to enquire if Yvonne Traynor would act as the Examiner for the Club’s accounts for the financial year 2018-2019. (Item 4 of the previous minutes refers). Celia reported that this had been done.

Item closed.

3.3 Nigel to send to Club members, details of Draft Amendment 2 to the Club Constitution Revision 2. (Item 4 of the previous minutes refers). Nigel reported that this had been done.

Item closed.

3.4 Lynne to arrange for the Fitting Out Supper to be held at the Royal Corinthian Yacht Club on 14th April 2018. (Item 4 of the previous minutes refers). Lynne reported that this had been done.

Item closed.

Item 4. Rear Commodore Sail’s Report Alan reported that the 2018 cruising season was well underway with the planned Cruise 1 well supported. 12 boats had signed up and a possible new member would be joining it as a taster cruise; details of cruise 2 had already been circulated and some positive response received.   Since the last meeting he had contacted Steve Kitchen, Plymouth Yacht Haven manager, regarding the matter of running joint cruises but had received no positive feedback, however, during the same period the Club had attracted several new members from Plymouth Yacht Haven berth holders.

Together with Margaret, Alan had attended the Mayflower 400 meeting and he reported that the main thrust of the event seemed to be to encourage sailing within the port but nothing was of direct interest to our Club. He did however note from speaking to members of other clubs that there appeared to be interest in the way CCC organised  “sailing in company” cruises and he suggested that our cruises should be better advertised; he would ensure that the PPSA had a copy of our cruising programme for the coming season.   He reported that he would be attending the next PPSA committee meeting.

Nigel thanked Alan for his report.

Item 5. Honorary Treasurer’s Report Roger reported that prior to the meeting he had e mailed to the Committee Members a copy of the Income and Expenditure Account for this financial year up to 18.04.18, which was based on his own records and the most recent bank statement. He explained that he was still experiencing some problems due to the statements not clarifying what all of the bank receipts were for. Lynne offered to keep Roger informed, by e mail, of all future payments, which she was aware of, going into the bank and relating to social events. Roger gave a brief resume of the income and expenditure to date and explained that the Club insurance premium had risen by £50 but that to date the balance showed a surplus and that the budget for the coming year was based on a projected paying membership of 65 which would in fact be exceeded. There were no questions regarding the accounts.

Nigel thanked Roger for his report.

Item 6. Membership Secretary’s Report Pip reported that to date the membership for the year 2018-2019 stood at 73.  The administration necessary to comply with the new General Data Protection Regulations was almost complete – he was still awaiting the return of a few signed membership application forms and would in the near future be sending to all members the information necessary to comply with clause 9.4.1 of the Club Constitution dated March 2018.

Nigel thanked Pip for his report.

Action: Pip to send to members the information covered in clause 9.4.1 of the Club Constitution dated March 2018.

Item 7. Social Secretary’s Report Lynne began by reporting that since the last Committee meeting both the AGM and the Fitting Out supper had taken place and she asked for the Committee’s views on the Club events and the venues over the last year, so that decisions could be made regarding venues and dates for events in the coming year. There was a general agreement that Staddon Heights was the preferred venue for the 2018 Laying Up Supper and Kitley House was preferred for the Prize Giving Party. It was also agreed that the 2019 AGM and Fitting Out Supper should be combined as one event and that the venue should be the Mount Batten Watersports and Activities Centre. If Staddon Heights was not available then the next preferred choice for the Laying Up supper would be Plym Yacht Club.

Nigel thanked Lynne for her report and arranging the AGM and the Fitting out Supper and asked her to look into making bookings for this year’s social events at the agreed preferred venues.

Action: Lynne to make the bookings for the coming year’s social events and AGM.

Item 8. Webmaster’s Report Alan reported that the website was running problem free and that he had recently attended an event organised by the RYA which was intended to help clubs set up web sites and manage Facebook pages. He felt that the present Club website was more than satisfactory but he had realized, at the event, that the correct use of Facebook could lead to more publicity for Club events, and to this end it was agreed to set up, on a trial basis, to be reviewed, a second Facebook page which could reach a much wider audience but the content would be controlled by members of the Committee – Alan, Pip and Val.

Alan brought to the attention of the committee: the need to use blind copies when sending Club e mails to ensure compliance with the new General Data Protection Regulations.

Item 9.  Update Diary of Future Events Thursday October 25th 2018: Committee meeting Saturday late November 2018: Laying Up Supper Thursday January 10th 2019: Committee meeting Saturday late January 2019: Prize Giving Party Saturday March 23rd 2019: AGM and Fitting Out Supper

Item 10. Any other business It was agreed that to comply with the new General Date Protection Regulations the Sailing Group forum would no longer be circulated to members as it was now effectively replaced by the membership list to be issued by the Membership Secretary as per Para.9.4.1 of the Club Constitution.

There being no other business the meeting closed at 20:35.

Colin Ayres Honorary Secretary

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24th March, 2018
Annual General Meeting minutes
Held at the Mountbatten Centre, Plymouth on Saturday 24th March, 2018

Present: Nigel Vaughan- Smith: Commodore Valerie Ayres: Vice  commodore Alan Eves: Rear Commodore Sail Colin Ayres: Honorary Secretary Roger Coleman: Honorary Treasurer Lynne Shell: Social Secretary Alan Casey: Club Webmaster Kevin Whitmill: Committee Member Bev Whitmill: Committee Member Celia Coleman: Committee Member Margaret Eves: Committee Member

Together with 17 other Voting Members.

The Honorary Secretary confirmed that the attendance of 28 voting members established the quorum necessary for business to be conducted.

Item 1:  Apologies for Absence Apologies for absence had been received from the following members: Pip Shell Glenda O’Connor Paddy O’Connor Robert Turner Christine Turner Frank Francis Rick Thorne

The Commodore welcomed everyone to the meeting; thanked them for attending and pointed out that the purpose of the AGM was to get feedback from the membership.

Item 2: Approval of the Minutes of the Previous AGM held on Saturday 1st April 2017. These Minutes were taken as read, as they had been circulated to members together with the calling notice for the 2018 AGM. Celia Coleman proposed that they be approved as a true record; this was seconded by Margaret Eves.  The proposal was carried unanimously.

Decision:  The Minutes of the AGM held on 1st April 2017 were approved as a true record of that meeting.

Item 3:  Matters Arising from the Previous AGM Minutes 3.1 The Rear Commodore Sail to arrange a joint Maritime Law evening with Plym Yacht Club. (Item 16 of 2017 AGM minutes refers).

Alan reported that the arrangement had been made but due to the presenter pulling out and lack of interest the event did not take place. Action closed.

3.2The Honorary Secretary to e mail to members, details of the Chichester 50th Anniversary Celebrations. (Item 16 of the 2017 AGM minutes refers).

Honorary Secretary reported that this action had been carried out. Action closed.

Item 4: Commodore’s Report Nigel reported that it was seeming to become his common opening line, but yet again, 2017 had not been a particularly good sailing season. However, in common with previous years, it had been another very successful year for the Club overall. Those Club cruises which went ahead had been well supported and fully enjoyed by the participants. Also, a number of members had made some very valiant long distance individual cruises. The Club had held some excellent social functions and the monthly gatherings were still being well supported. There had been some superb entries in the annual Photographic Competition and last but not least the membership had continued to remain healthy. Nigel reminded everyone that, as Celia had said in past years, the Club is its members, and success or otherwise will always be down to the level of active participation. He thanked everyone for their involvement across the whole spectrum of Club activities which had enabled the Club to thrive and grow. He stated that in particular he wished to thank the other Officers and Club Committee Members for their efforts and contributions to the success of the season; some had had bigger roles than others, but all had provided outstanding support to him as Commodore. He ended his report by wishing everyone fair weather and favourable tides for the forthcoming season.

Item 5:  Rear Commodore Sail’s Report Rear Commodore Sail read aloud his report, a copy of which had been circulated with the AGM reminder. Alan’s began his report by informing the meeting that the 2017 cruising season had been a successful one for the Club. There had been 87 entries for the season’s cruises and 27 entries had taken part in the cruises which went ahead.

Unseasonal low temperatures and unsettled weather had forced the cancellation of cruises 14 but improving weather in May, together with some rescheduling, had seen the departure of cruise 5 to Fowey and Falmouth. Cruises 6,7,8 and the cruise to Fowey Regatta week had all gone ahead in some form after changes had been made to accommodate the weather. Sally Ann a boat from Hooe Point Sailing Club had taken part in cruise 6. Cruises 10 and 11 had been cancelled due the weather. Alan told the meeting that the Cruising Programme for the 2018 season had been published and would consist of 11 cruises, the first one being to Fowey for the weekend of 21st- 22nd April. He stated that he was looking forward to a good season for the coming year and meeting up with old and new friends. He concluded his report by thanking the Committee and Club members for their support.

Nigel thanked Alan for all of the outstanding work he had put into arranging and running the cruises and the meeting was asked if there were any comments regarding the cruising programme; the consensus was that the shorter cruises were the best attended due to members other commitments and poor long-term weather forecasts. In an attempt to overcome cancellations caused by the weather it might in future be possible to reschedule cancelled cruises as midweek cruises.

Item 6:  Membership Secretary’s Report In Pip’s absence, Nigel read aloud the Membership Secretary’s report, a copy of which had been circulated with the AGM reminder In his report Pip apologised for not being able to attend the AGM and pointed out that he was, as the report was being read out, sat in the orchestra for the musical production of “Spamalot” playing for his supper, or more precisely playing for to pay to have his boat lifted out. He reported that the CCC membership for the last year had reached an admirable 82 members; it was currently standing at 66 members for the coming year which included 5 life members. He had been notified of 8 members who would not be renewing for the coming year and the Club had recently gained 2 new members. He also anticipated that the Club’s bank statement would show a few latecomers at the beginning of April and possibly a few at the 2018 AGM. Pip reported that the Club had come into line with the change in data protection regulations and there were only a few outstanding consent/renewal forms to be returned. Most of the membership cards had either been posted or delivered to members’ pigeon holes at Plymouth Yacht Haven or were available for collection from Lynne, the Social Secretary, at the meeting. Pip reported that he was quite happy to continue in the role of Membership Secretary unless there was any one else out there with a burning desire to take it on. His report concluded by thanking members for their support and wishing kind weather to the members this year and with the hope to see more members out on the water and cruising together.

Nigel recorded his thanks to Pip for all his great work over the past year.

Item 7:  Social Secretary’s Report The Social Secretary read aloud her report, a copy of which was circulated with the AGM reminder.

Lynne reported that another year had passed with the Club’s usual calendar events taking place: The “First Thursday in the Month” socials had continued with mixed attendance and always with someone different showing up. There had been a reasonable turnout for the Laying Up Supper at the Bridge, however, it was felt that the food was not as good as it had been on previous occasions there. She suggested that it might be time to try somewhere else and she would welcome suggestions regarding a fresh venue. The Prize Giving and Photographic Competition event had been successfully held at the Elfordleigh Hotel and a decision would be made later in the year whether or not to return to that venue. Lynne did not think that the food had been as good as the Kitley House Hotel and she thought that the breakfast had been a bit disorganised for some, but the evening had gone very well with dancing, a raffle and an impromptu auction which had raised a sizeable amount for the RNLI. Lynne reminded everyone that the next planned event, the Fitting Out Supper, would be held at the Royal Corinthian Yacht Club on 14th April; details of the menu had been circulated and there was still time to sign up; to date there had been little interest shown. Lynne concluded by thanking members for their support and expressing her willingness to continue in the role of Social Secretary.

Nigel thanked Lynne for all of her efforts as Social Secretary over the last year and expressed disappointment at the low turnout for some events and questioned whether new venues or events would increase participation. He stated that due to lack of interest the Fitting Out Supper might not be a viable event. Comments from the floor were that members generally preferred Kitley House Hotel to Elfordleigh Hotel and that because The Bridge was well located it was an ideal venue, and therefore if the Club was not satisfied with the service provided, we should make it known to the management.

Item 8: Webmaster’s Report The Webmaster read aloud his report, a copy of which was circulated with the AGM reminder. Alan reported that the website continued to run with minimal problems thanks to Tim Greenwood who hosts the website for the Club at a minimal cost. The website, https://cattewatercruisingclub.org.uk, had been built using WordPress by Tim, and Alan reported that his role was to keep the content updated using information received from Committee members or members, together with the sailing reports, the history and forthcoming events etc. He stated that there are links back to other webpages which might be of use to members. Alan reported that the “items wanted and for sale” page which he had provided following requests at a previous AGM had not seen much take up by members. He had also created a separate area last year to accommodate Graham Gibbs excellent reports on his sailing trip to Scotland and if members would like links to other areas or topics, if they would let him know, he would try to accommodate. Some problems with links had arisen early in January but once Tim had become aware of them they were very quickly fixed, and again, Alan pointed out how lucky the Club is to have such a good website and how grateful we should be to Tim for providing such a resource.

Nigel thanked Alan for his report and the way in which he had run the website over the last year and reiterated Alan’s remark regarding the value to the Club, of the help received from Tim Greenwood (TG Media) It was agreed by all present that Nigel should write on behalf of the Club to thank Tim Greenwood for his generosity in hosting the Club’s website.

Item 9:  Presentation of Accounts by the Honorary Treasurer Roger stated that a copy of the Honorary Treasurer’s Report together with the signed off Income and Expenditure Account for the year ending 28th February 2018, and notes to the Income and Expenditure account had been circulated to all Members, by email, prior to the meeting. He confirmed that the accounts had been examined by the Club Accounts Examiner, Yvonne Traynor, and found to be correct and he then gave a brief elucidation of the income and expenditure account which showed a surplus of £94.87 Membership fees for the financial year 2018- 2019 had been agreed at last year’s AGM and would remain at £15. Roger stated that he had prepared a draft budget for 2019-2020, a copy of which had also been circulated to members prior to the AGM. He pointed out that most of the payments the Club received from members came via bank transfers but he very often had problems identifying from the bank statements what the payments were for. To overcome the problem, he asked members to inform him by e mail of what all payments were for, they could also help by giving the banks a relevant reference to accompany the transfer.

Nigel thanked Roger for his report and all the diligent work he had done in the past year.

There were no questions about the accounts or the Draft Budget from members present.

It was proposed by Bill Hill and seconded by Ian Foster that the Signed Off Income and Expenditure Account For The Year Ending 28th February 2018 should be accepted as a true record, and members were unanimous in support of the proposal.

Decision:  The Examined Accounts, a copy of which is attached to these minutes, were accepted as a true and accurate record of the Club’s finances for the Financial Year ending 28th February 2018.

Item 10:  Approval of Amendment 2 to Revision 2 to the Club Constitution Nigel reminded the meeting that a copy of the draft amendment and rationale had been circulated by e mail to members prior to the meeting. He stated that the changes had become necessary to comply with new General Data Protection Regulations which would come into force this year and that the Clubs management systems had been amended accordingly. Under the new arrangements the Membership Application form had been amended and all members would be required to sign the new form.

It was proposed by Geoff Wheeler and seconded by Celia Coleman that the Amendment 2 to Revision 2 to the Club Constitution should be accepted.

Members were unanimous in support of the proposal.

Decision: Amendment 2 to Revision 2 to the Club Constitution be accepted.

Item 11: Election of Club Officers Nigel referred members to the sheet, which had recently been circulated with the AGM reminder; it concerned the Election of Club Officers and listed the nominations for the 5 positions as follows: Commodore: Nigel Vaughan-Smith Vice Commodore: Val Ayres Rear Commodore Sail: Alan Eves Honorary Secretary: Colin Ayres Honorary Treasurer: Roger Coleman

It was proposed by Bill Hill and seconded by Kevin Whitmill that these 5 nominees should be elected to serve in the posts given for the coming year. There was a majority agreement to the proposition.

Decision: The Club Officers for the 2018 – 2019 season were elected as listed above.

Item 12:  Election of Club Committee Members Nigel referred the members to a further sheet which had been sent out with the AGM reminder; this one listed nominations received for Committee Member positions as follows: Membership Secretary: Pip Shell Club Webmaster: Alan Casey Social Secretary: Lynne Shell Committee Members: Bev Whitmill, Kev Whitmill, Margaret Eves, Celia Coleman

It was proposed by Bill Hill and seconded by Ian Foster that the above Members should be elected to serve in the posts as listed for the coming year. The proposal was carried unanimously

Decision:  The Club Committee Members for the 2018-2019 season were elected as listed above.

Following the election of Officers and Committee members, Nigel pointed out that the Club would welcome new committee members and would be glad to see more members volunteering to help in running the Club

Item 13:  Appointment of the Club’s Accounts Examiner Nigel expressed the Club’s gratitude to Yvonne Traynor for her efforts over the past few years and particularly for examining the 2017-2018 Club Accounts. Yvonne told the meeting that she would be happy to continue for another year in the role of Examiner of the Club Accounts.

Bill Hill proposed that Yvonne Traynor should be appointed as the Club’s Accounts Examiner for the 2018-2019 financial year; this was seconded by Margaret Eves and agreed unanimously.

Decision:  Yvonne Traynor was appointed as the Club’s Accounts Examiner for the 2018-2019 financial year.

Item 14:  Membership Fees for the Financial Year 2019-2020 Nigel introduced the item by referring the members to the Draft Budget for the year 2019 – 2020 previously copied to them by e mail. The income for that Draft Budget was calculated on a membership of 70 and an annual subscription of £15 per member.

It was proposed by Geoff Wheeler and seconded by Sandra Lerpiniere that the draft budget be accepted and the rate for the annual subscription for the financial year 2019 – 2020 should be £15 and there was unanimous agreement by members.   Decision:  The membership fee for the year 2019- 2020 is to be £15.

Item 15 Club Affiliations Nigel reported that at present the Club is affiliated to the RYA and the PPSA. The RYA fees are £125 per year and that gives the Club access to all RYA briefings and updates on sailing and legal matters as well as opportunities to attend numerous seminars and courses; this he felt was a necessity and good value and the members present agreed.

It was proposed by Celia Coleman and seconded by Paul Mac that the Club should continue its affiliation to the RYA and there was unanimous agreement by members.

The PPSA annual subscription had just been increased from £60 to £90 per year and Nigel stated that he could not see many advantages in continuing with our affiliation. An open discussion followed where it was pointed out that the PPSA were concerned mainly with racing and their meetings only very seldom contributed to aspects of cruising.  It was suggested that more interaction with the PPSA could perhaps bring benefits to the Club and to that end Alan Eves volunteered to be the Club’s representative at future PPSA committee meetings. It was also pointed out that the PPSA were the only organisation within the Port of Plymouth which was in contact with the Royal Navy to represent the sailing clubs. A vote was taken by a show of hands as to whether members thought the Club should stay affiliated to the PPSA and the vote was 4 in favour of staying affiliated and 3 against with 21 abstentions.

It was proposed by Geoff Wheeler and seconded by Mark Prue that the Club should remain as a member of the PPSA for the coming year in an attempt to see what extra added value our membership of the PPSA could provide. This was to be reviewed at the next AGM and our affiliation terminated if no real benefits were forthcoming. The motion was carried.

Decision: The Club to continue its affiliation to the RYA

Decision: The Club to continue its affiliation to the PPSA for one year

Action: The Club to review what added value it receives from its affiliation to the PPSA during the 2018 season.

Item16: Any other business There being no other business, Nigel closed the meeting by thanking the Honorary Secretary for his continued support over the past year.

The meeting closed at 19:26 and was followed by a pleasant meal and drinks.

Colin Ayres Honorary Secretary

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11th January, 2018
Committee Meeting minutes
Held at the Boringdon Arms, Turnchapel on Thursday 11th January, 2018
Present:

Nigel Vaughan-Smith: Commodore Val Ayres: Vice Commodore Alan Eves: Rear Commodore Sail Colin Ayres: Honorary Secretary Roger Coleman: Honorary Treasurer Pip Shell: Membership Secretary Lynne Shell: Social Secretary Alan Casey: Club Webmaster Celia Coleman: Committee Member Margaret Eves: Committee Member Kevin Whitmill: Committee Member Bev Whitmill: Committee Member

The Commodore opened the meeting by wishing all present a happy new year.

1. Apologies for Absence None

2. Approval of the Minutes of the Previous Meeting held on 5th October 2017 The Minutes of the Officers and Committee Members Meeting held on 5th October 2017 were passed as a true record.   Proposed by Celia Coleman and seconded by Margaret Eves.

3. Matters arising from the Previous Minutes 3.1 Membership Secretary to report on the new General Data  Protection  Regulations ( Item 4 of the previous minutes refers).

Nigel reported that he had received a report from Pip and that the matter would be discussed by the Committee under item 5. Item closed

3.2 Nigel to purchase tumblers and arrange engraving of trophies. ( Item 6 of previous minutes applies).

Nigel reported that he had purchased the 12 tumblers and had had them engraved together with the trophies as authorised by the Committee at the last meeting; the actual cost was £284, which was in excess of the £268 which was the authorised amount. The Committee was in full agreement that Nigel should be reimbursed the full amount of £284.

Item closed

4. Agenda for the 2018 AGM The agenda for the 2018 AGM was agreed; it will be sent out early February together with the Calling Notice, paperwork for the Nomination of Officers and Committee Members, and details of a proposed Amendment to the Club Constitution to cover the General Data Protection Regulations 2018. To enable a prompt start to the meeting it was agreed that the Calling Notice would ask Members to gather in the bar at 18:00, prior to the meeting which would start at 18:30.   All Officers and Committee Members had expressed their willingness to stand for another year.

It was agreed that Celia would contact Yvonne Traynor to enquire whether she would act as the examiner for the Club’s accounts for the 2019-2020 financial year.

Action: Honorary Secretary to issue the Calling Notice, AGM agenda and Nomination paperwork to Club members.

Action: Celia to contact Yvonne Traynor to enquire if she would act as the examiner for the Club’s accounts for the 2019-2020 financial year.

Action: Nigel to send to Club members, details of Draft Amendment 2 to the Club Constitution Revision 2, referring to the General Date Protection Regulations 2018.

5. Amendment to the Club  Constitution: General Data Protection Regulations 2018 On introducing the item, Nigel thanked Pip for the considerable effort which he had put into investigating the new regulations and producing the draft amendment to the Club Constitution which would show compliance. A general discussion followed; Pip and Nigel pointed out to the Committee the administrative measures that would be necessary to comply, and the changes which would need to be made to the present Club procedures. It was agreed that a new membership application form would be introduced which would need to be signed by all new members on joining, and retrospectively by all existing members. In conclusion the Committee agreed that the draft amendment, with minor alterations, should be put before members at the AGM.

6. Rear Commodore Sail’s Report Alan reported that the cruising programme for 2018 had been circulated to members during the Christmas break.; 11 cruises in total would be included, and following on from the 2017 season, where the shorter cruises proved the most popular, the 2018 programme would include 7 shorter trips. He stated that since the last meeting he had again been approached by Plymouth Yacht Haven regarding the possibility of running joint cruises; he had agreed to meet with Steve Kitchen (PYH manager) at some stage after getting the Committee’s views on the subject. Alan’s thoughts were that the Club required new members and PYH are committed under The Active Marina Scheme to provide sailing opportunities for their berth holders, so there was mutual benefit to both parties, but the problem of Club insurance would arise when PYH berth holders joined CCC cruises. At this point a general discussion took place and it was agreed that PYH berth holders would be welcome to join CCC in one free cruise and our insurance could cover that instance, provided that the berth holders complied with CCC procedures for joining our cruises. There would, however, be a practical limit on the numbers and to join more than one cruise the berth holders would have to become members of the Cattewater Cruising Club. Alan informed the Committee that the Club had been invited by the RYA to a meeting regarding the Mayflower 400 event and it was agreed that Alan together with Margaret should attend on the Club’s behalf.

7. Honorary Treasurer’s Report Roger reported that prior to the meeting he had e mailed to the Committee Members a copy of the Income and Expenditure Account for this financial year up to 31.12.17 together with a copy of the Treasurer’s report dated 31.12.17 (both of which are attached to these minutes). There were no questions from the Committee regarding the reports, and Roger reported that the accounts for the financial year to date showed a surplus. He forecasted that there would be a surplus carried through to the end of the 2017-2018 accounting period. The draft budget for the 2019-2020 financial year would be produced in the near future.

8. Membership Secretary’s Report Pip reported that no new members had joined since the last Committee meeting. Following on from the discussions under item 5 of the agenda, Pip confirmed that he would be sending out new membership application forms which would have to be signed and returned by all existing members. To expedite the matter it was agreed by the Committee that the new forms should be sent by post with a stamped, addressed envelope for return.

10. Social Secretary’s Report Before receiving her report Nigel thanked Lynne for arranging the recent Laying Up supper Lynne reported that 31 members had signed up for the Prize Giving Party and that prior to the party she will be confirming the timing and dress code and asking if members wished to donate prizes for the raffle. A general discussion followed and it was agreed that Pip would take the photographs of the event; Margaret would run the draw with tickets at £1 each; Lynne would make the arrangements for the display of entries in the photographic competition and the proceeds of the draw would be rounded up to the next nearest £50 from Club funds and be donated to the RNLI. The subject of the 2018 Fitting Out Supper was raised by Nigel and it was agreed that Lynne would arrange for the event to be held at The Royal Corinthian Yacht Club on 14th April 2018. Following the meeting the booking was confirmed.

11. Webmaster’s Report Alan reported that the website was running problem free and that the 2018 Cruising Programme had been put on it.

12. Update Diary of Future Events Saturday, January 27th, 2018: Prize Giving Party Saturday, March 24th, 2018: AGM Saturday, April 14th, 2018: Fitting Out Supper Thursday, April 19th, 2018: Committee meeting

13. Any other business There being no other business the meeting was closed at 20:55

Colin Ayres Honorary Secretary